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FREEMAN HEART & LUNG TRANSPLANT ASSOCIATION REGISTERED CHARITY 700730
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For the benefit of every member of the FHLTA it has been decided to post the minutes of committee meetings. If there is anything you would like discussed or you are interested in becoming a member of the committee, please contact Secretary - Judith Burgess. We hope you find this service useful and would appreciate your feedback.
Minutes of the meeting held on Monday, 30th November 2009 Present: Barrie Braidford (Chairman), Derek Airey, Judith Burgess, Jim Carlin, Graham Marsh and Adrian Woodcock. Apologies were received from: Alf Brown, Janet Long, Joan Whitney and Brian Wood. Susie Wood had also been invited to join the committee but was unable to attend on this occasion. Minutes of the previous meeting: Barrie Braidford proposed that these minutes be accepted as a true and correct record. Graham Marsh seconded this motion. Matters arising a) The 2 televisions that were requested for Ward 27 have now been purchased and are still on the ward waiting to be mounted. b) Judith apologised as she had forgot to write to Lynne Holt regarding the purchase of 4 electric chairs. She promised to make this a priority.
c) It
was pointed out to Judith that the date of the next World Games, stated in the
newsletter was wrong. The date should read 2011 not 2010 as stated. It was
suggested that Graham put a note on the website with the amendment. Games a) It is planned that there will be 2 ‘shotgun starts’, morning and afternoon, at the 25th Anniversary Golf Tournament on Friday 14th May 2010. b) It is hoped that there will be 2 x 18 teams of 4 and a fee of £150 per team was suggested and agreed. c) Graham asked the committee if he could go ahead and purchase the following: · Printing of leaflet with rules, information about the FHLTA, booking form etc · Roll up display banners etc. d) It was agreed that Graham should go ahead and purchase all that is required. e) It was suggested that we charge £10 per person for the evening celebration. f) Graham asked that a 50/50 ratio of tickets be reserved and that a closing date be given for the purchase of tickets. Children’s report a) Due to the absence of Janet there was no official children’s report but the committee did go on to discuss the following: (i) Carol Olley of Transplant Active has written requesting financial assistance for two children to attend ‘Transplant Disney’,10th – 14th December 2009 at a cost of £400 each. Due to the short notice of this request this had been discussed and agreed to via email (ii) Carol has also requested help for 4 children to attend the annual ‘Tackers Ski Camp’, 13th – 21st March 2010 at a cost of £600 per child. b) The committee felt that before they could make an informed decision about the latter request, a breakdown of the cost of this trip should be given by Carol. Due to the absence of the Treasurer, Joan Whitney, Judith agreed to write to Carol requesting this. Accounts a) Due to the absence of Joan, treasurer, there was no official report. b) Judith told the committee that Joan would be sending off the completed end of year accounts to the accountant within the next few days and asked if anyone has any cheques or expenses could they send them off to Joan immediately Flats a) Derek reported that there has recently been a shortage of towels in the flats. b) The David Lloyd Centre were very willing to loan us some. c) Due to this, Graham was asked to put a note on the website telling everyone to bring their own towels, when using the flats, in future. d) Judith agreed to compile a note, to this effect, and email it to Barrie which would then go in the envelope which the ward hands out with keys. e) Graham agreed to make a page on the website with information about the flats. f) Derek has now got some collecting tins and they are situated on Wards 27 & 27a and the David Lloyd Centre g) Derek went on to inform the committee of a new transplant patient who had donated £3000 but were not aware of our existence so the money had gone to the following: · £1,000 to Ward 27 · £1,000 to Ward 26 · £1,000 to Freeman Hospital h) In view of this it was felt that there should be a publicity campaign. i) Derek showed the committee a folder which is given to all new transplant patients but it does not mention the FHLTA. It was suggested that we make some form of leaflet/letter to be included in this folder. Judith agreed to work on this Newsletter a) Barrie informed the committee that all the newsletters had been sent out. b) Thanks were given to Barrie’s grandchildren for their help and hard work. c) Judith informed the committee that Ethicon UK have donated £150 towards the cost of the printing of the newsletters. d) She went on to say that Ethicon had requested our bank details as they wished to send the money via a BACS bank transfer. e) Initially Judith had given these details by telephone but these could not be accepted so she had to send them via email. Any other business a) We have received a request from ‘Eggheads’ (the quiz programme that goes out each evening on BBC 2) to put a team in. b) Judith went on to say that the next auditions are in Newcastle on Monday, 7th December 2009. c) Although the committee felt that this would be a good idea, not only fun but a good publicity venture, they felt that it was very short notice so Judith agreed to contact them to ask if they have any later auditioning dates. d) The following volunteered to make up a team: Barrie, Judith, Graham, Adrian, Jim. We need a team of 6 to go ahead. e) Adrian agreed to purchase and deliver the Christmas toffees to the appropriate places. Date of next meeting: Monday, 11th January 2010 at 12.00 (noon) FHLTA/JB/30.11.09
Minutes of the meeting held on Thursday, 22nd
October 2009 Present: Barrie Braidford (Chairman), Derek Airey, Alf Brown, Judith Burgess, Janet Long, Graham Marsh, Brian Wood, Adrian Woodcock and Joan Whitney. Apologies were received from: Jim Carlin Minutes of the previous meeting: Adrian Woodcock proposed that these minutes were accepted as a true and correct record. Graham Marsh seconded this motion. Matters arising a) As requested, Judith has written to David Hunt regarding his status on the committee. He in turn has replied saying that he wishes to stand down as a committee member. b) As Alf Brown was only elected onto the committee for information purposes, as and when we need him, we now have a space available. Joan went on to say that Susie Woods is interested in becoming a committee member and it was suggested that Judith write to her with an invitation to join us. c) As requested, Joan has made enquiries regarding us being able to claim back the VAT on hotel costs and was told that we are not eligible for this. Games a) Graham told the committee that at the British Transplant Games held in Coventry in August the ‘Freeman Team’ had 23 competitors and managed to win a total of 31 medals, 11 Gold, 10 Silver and 10 Bronze. b) One of our competitors, Lynda Morrison, went on to win 3 Gold in swimming and was awarded the ‘Victrex Ludorum’ award for outstanding female competitor – well done Lynda. c) Kez Greenwood set a new record for the discuss throw at his first Transplant Games and only 11 months after his transplant. d) The TSUK have won an award for the ‘Best Sporting Occasion’ to be held in the West Midlands e) Craig O’Neil and Jamie Woodhouse have recently represented Great Britain and the Freeman at the World Transplant Games in Australia. Craig went on to win three medals, Gold in 4 X 400 relay, Silver in Ten Pin Bowling and Bronze in 4 X 100 relay. f)
The World Winter Transplant Games are to be held in France, Children’s Report a) Janet told the committee that there were five children in attendance at the British Transplant Games. b) Janet went on to tell the committee of some forthcoming children’s/young people’s events, these being: · Outward Bound teenage weekend at Loch-Eli, Scotland from 13th - 15th November 2009 · Centre Parks, Whinfell Forrest from 23rd – 27th November 2009 · Transplant Disney 2009 · World Winter Games, 17th – 22nd January 2010 · Tackers Ski Camp 13th – 20th March 2010 · Family Weekend 30th April – 3rd May 2010 c) Janet told the committee that there is no further progress with the 25 years celebrations being incorporated into the ‘Indoor Games’ weekend as yet. Accounts a) We have recently purchased 5 new computers for clinic at a cost of £4,715.99. b) Joan brought to the attention of the committee that there is a new Government consultation on rules for Limited Companies by Guarantee. Should this new ruling go before Parliament this will mean that we will not be registered with Companies House; all registration will be with the Charities Commission. c) Due to this the accountant has suggested that we hold on before making any changes. All were in agreement with this. d) Susan Causier is planning a sponsored cycle ride from Middlesborough to Redcar in memory of her husband. She has asked for 20 tee shirts. Graham agreed to pass on as many as he could and Barrie agreed to deliver them. 25 years celebrations a) There was no further progress to report. Flats a) Derek informed the committee that he has had a meeting with David Platt with regard getting an aerial. He was informed that this would be looked into. In the meantime a TV engineer has serviced both the TV and Digibox and everything is now working well. b) Judith asked if there could be extra pillows available. Derek will look into this. c) There has been a compassionate case where we have had to let someone use the flats over the weekend. d) On behalf of the committee, Barrie expressed his thanks to Derek for all the hard work he has put in, in getting the flats into order. Newsletter a) Judith updated the committee with the progress of the newsletter which is due out. She informed the committee that there was a delay due to the format in which photographs had been sent but the problem is now sorted. Any other business a) The Ward Clerk of Ward 27, at the request of Lynne Holt has requested 4 electric chairs at a cost of £1,300 + VAT each and 2 Plasma Televisions b) It was agreed that we should purchase the Televisions but Judith is to write suggesting that the chairs is a clinic requisition and that they put a request to the finance department at the hospital. c) Derek agreed to purchase the Television on our behalf. d) Graham informed the committee that the rental for the room we use at Tyne Youth & Community Centre is now £20. It was agreed that we pay this as of now. e) Alf informed the committee that Cardiac Paediatric Centres are to be reduced and that there are talks of closing 7 units out of 9. f) The annual Donor Remembrance Service is to be held at 3.00 p.m. on 8th November at St George’s Church, Gosforth. g) It was agreed that we get 1000 car stickers printed. h) It was agreed that Judith write to Len Fenwick asking if we will be provided with exclusive parking bays when the new Transplant Centre is open. Date of next meeting: Monday, 30th November 2009 at 12.00 (noon) FHLTA/JB/22.10.09
Minutes of the meeting held on Monday, 27th July
2009 Present: Derek Airey, Judith Burgess, Janet Long, Graham Marsh, Joan Whitney, Adrian Woodcock and Brian Woods Apologies for absence: Alf Brown and Jim Carlin Minutes of the previous meeting: Brian Woods proposed that these minutes were accepted as a true and correct record. Adrian Woodcock seconded this motion. Matters arising a)
Judith apologised that she had still not written to David Hunt but agreed
to do so. Games a)
There are 23 competitors and 16 supporters attending the forthcoming
Games in Coventry. Children’s report a)
The Indoor Games (formerly Hall Sports) are to be held 30th
April 2010 to 3rd May 2010 in Sunderland. Accounts a)
There has been a refund of £943.80 from a team member unable to take
their place at the World Transplant Games to be held in Australia later this
year. 25 years celebrations a)
Prof Paul Corris has emailed Judith saying that the Freeman is hoping to
do some form of event to mark this. Any other business a)
Brian pointed out that last week had been National Transplant Week and
wondered why we had not been involved. Date of next meeting: 19th October 2009 at 12.00 (noon) FHLTA/JB/27.7.09
Minutes of
the meeting held on Monday, 8th June 2009 Present: Barrie Braidford (Chair), Derek Airey, Alf Brown, Judith Burgess, Janet Long, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies for absence: Jim Carlin Minutes of the previous meeting: The Treasurer, Joan Whitney told the meeting that there is approx £10,000 in the Treasurer’s account not £15,000 as was stated in the last minutes. Following this amendment Joan Whitney went on to propose these minute as a true and correct record. Adrian Woodcock seconded this motion. Matters arising a) Judith apologised that she has not written to David Hunt yet. b) Brian informed the meeting that the Corner House now have pay & display parking bays. This being £1 for the first hour and approx £5 for the next 7 hours. c) FHLTA members will be exempt from this at the AGM but will be required to display a sticker which will be obtainable from reception. d) Accommodation at the Corner House for FHLTA members is obtainable at a reduced rate of £37.50 for a double room but this must be booked by telephone not through their website. This information is to go on the website and the newsletter. Games a) Graham informed the meeting that there will be 24 competitors and 16 official supporters attending the British Transplant Games in Coventry. b) Invoices for these Games have now been sent out. c)
Next year's British Transplant Games are to be held in Bath, d) Graham told the meeting that Peter Griffin, the former British Team Manager had sadly passed away last week. Graham has sent a sympathy card to his son on behalf of the Freeman Team. Children’s report a) Janet told the meeting that there will be 5 children attending the British Transplant Games in Coventry. b) Next years Sports Hall is to be held in Sunderland on Saturday 1st May 2010. c) There is a meeting being held this evening (8th June) to discuss plans to incorporate the children’s 25 years celebrations into this event. Accounts a) Barrie told the meeting that he had no further quotes for Public Liability Insurance. It was agreed that he would follow this up. b) Fred Crutwell has written to Judith asking for further information and proposing an Extra-ordinary General Meeting so that the members can vote on the proposal of becoming a Limited Company by guarantee. c) He is also concerned what the implications of this with regard to the Inland Revenue and Taxation. d) Joan agreed to contact the accountant about this matter e) It was felt that there is no need for an Extra-ordinary General Meeting and that Judith should write to Fred, outlining the exact reasons for this proposal and to invite him to the next meeting if he would like to discuss the matter further. f) The Treasurer’s account currently stands at £10,997. g) To celebrate the 5th year of her heart transplant, Suzy Wood is doing a trek across Iceland and through sponsorship for this event she has given the FHLTA £2080 to date. h) Joan has received a donation of £504 from Mrs Cranson. 25 years celebrations a) It was agreed that we would not be holding our event at Renfrew Manor as Jim Carlin had suggested. b) Following this meeting the committee will be having lunch at Tynemouth Golf Club so as to see the venue and meet Steven Laws, the Golf Captain for 2010 Any other business a) Lynne Holt has contact Barrie on behalf of Prof Corris requesting a donation of £2,000 towards the cost of an event to celebrate Prof Dark’s involvement in Transplantation at Freeman Hospital. b) The committee felt that this was not in our remit as we are governed by the rules of the Charity Committee but it was suggested that Judith email Prof Corris for more information. This will enable us to make a more constructive decision. c) Alf Brown informed the committee that the new I M & T records are to be computerised and that it is hoped that this will be going live on 8th August 2009. d) Construction has been agreed for the Institute of Transplantation which is planned for the Freeman Hospital. Builders are to be on site by 9th July 2009. The cost of this venture will be £22 million. e) Barrie informed the meeting that he had purchased a ‘Dymo’ printer and labels at a cost of approx £90 to help him when doing large mailings. f) Jane Meadows, Transplant Social Worker has requested £260 to bring their emergency float up to £500. It was agreed that Joan would send this. g) Derek told the committee that he had purchased new mugs, kettles and toasters for the flats. h) Gareth has informed Derek that we require new fans in the flats as the ones we have are not suitable. i) Derek has been informed by Estates that we can not have an outside aerial for the television in the flats. Date of next meeting: Monday, 27th July 2009 at 12.00 (noon) FHLTA/JB/8.6.09
Minutes of
the meeting held on Monday, 27th April 2009 Present: Barrie Braidford (Chairman), Derek Airey, Judith Burgess, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies for absence: Alf Brown, Jim Carlin and Janet Long. Minutes of the previous meeting a) Graham Marsh proposed that the minutes be accepted as a true and correct record. Brian Wood seconded this motion. Matters arising a) Graham informed the committee that he has now received his CRB certificate and all is in order. b) Barrie told the committee that, after further consultation with Sid Lamb, the caravan is not for the exclusive use of the FHLTA but it can be used by our members, free of charge, when it is available. He went on to say that he has informed Tessa Gibson, one of the Transplant Social Workers of this and she in turn will liaise with Julie Flett who is Sister on the Children’s Heart Unit. Games a) Graham informed the meeting that to date there are 26 competitors attending the British Transplant Games in Coventry and 12 supporters. There are 6 forms outstanding. Anyone who wishes to attend should have their forms in by 4th May otherwise they will not be able to attend. Children’s report a) As Janet was unable to attend the meeting there was no official report but Janet had emailed Graham saying that next years (2010) Children’s Indoor Games are to be held in either Newcastle or Sunderland during May Bank holiday weekend. b) Given this information we should be able to incorporate this with the Children’s event for the 25 years celebrations. Accounts a) Barrie, Joan and Janet recently attended a meeting with our accountant and he has suggested that we should take out Public Liability Insurance to safeguard ourselves. b) A vote was taken and it was agreed unanimously that we should go ahead with this. c) Barrie agreed to get two more quotes before proceeding. d) The accountant has also suggested that we become a Company Limited by Guarantee. e) Once again a vote was taken on this and it was agreed unanimously that we should go ahead with this. f) The accountant has agreed to do all the work on this for a fee of £500. g) Judith agreed to write to all the members informing them of our decision and requesting that if anyone has any opposition to this they should inform her in writing within 14 days from the date of the letter. h) It was agreed that after this date, if no-one has opposed the decision, Joan should contact the Accountants to ask them to start the process. i) Given these decisions, we have taken the financial decision to leave our money where it is for the present time. This will be reconsidered in line with what we know to be the financial situation at the time on a regular basis and we will take advice from the accountant when and where necessary. j) Joan informed the meeting that there is approximately £15,000 in the Treasurer’s account. 25 years celebrations a) Jim Carlin has expressed his concerns, by email, over having a Golf Day as he feels the celebration should be for all patients and staff. b) Graham went on to say that there would be two parts to the day, these being: i) A Golf tournament for whoever wishes to enter, not just transplant patients, followed by a meal. ii) An evening celebration at Tynemouth Golf Club which would consist of some form of meal and entertainment. c) The Golf club can cater for up to 150 people so tickets would firstly be sold to our members/staff but after a period be opened up to the General Public . d) A provisional date was set for Friday, 14th May 2010. Graham is to confirm this with the Golf Club. e) Graham suggested that he book a table for Lunch at the Golf Club for 10 people at 13.00 after the next meeting to enable us to have a look around the Golf Club and its facilities. Any other business a) George Moore is having a stall to raise money for the FHLTA and Barrie has given him some articles to sell. b) As David Hunt has not attended the last few committee meetings it was agreed that Judith should write to him, to ask if he still wishes to remain on the committee. c) Judith told the committee that when she last stayed in the flats there were no cups or mugs. d) It was agreed that Derek should buy some new mugs send the receipt to Joan for re-imbursement. e) Derek agreed to monitor the flats on a monthly basis. f) It was agreed that Brian should liaise with the ‘Corner House Hotel’ to ask if they could give us a deal on prices for rooms, should any of our members wish to stay there rather than in the flats. Date of next meeting: Monday, 8th June 2009 at 11.00 a.m. FHLTA/JB/27.4.09
Minutes of
the meeting held on Monday, 23rd March 2009 Present: Barrie Braidford (Chairman), Derek Airey, Judith Burgess, Jim Carlin, Janet Long, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies for absence: no apologies were received. Minutes of the previous meeting a) The minutes should read 25th anniversary not 215th as stated. Following this amendment Graham Marsh proposed that the minutes be accepted as a true and correct record. Brian Wood seconded this motion. Matters arising a) Graham held his annual gig on Saturday, 21st March and handed a cheque over to the committee, as a donation, for £1,125.00. Games a) Graham notified the meeting that the British Transplant Games are to be held in Coventry from 30th July to 2nd August 2009. To date there are 17 competitors attending. b) The Racquets tournament is to be held in Knutsford on 29th April 2009. c) The Five Nations Golf Tournament is to be held in Belfast from 29th to 31st May 2009. Children’s report a) Janet offered thanks, on behalf of the children to the FHLTA for their financial support towards the ski camp. She went on to say that the children had a great time. b) The Indoor Games (which were originally Hall Sports) are to be held 1st – 3rd May 2009. c) This will be a 2 or 3 day package @ £150 each and there are 4 families interested to date. d) It was agreed that the FHLTA would fund this (£600) but with no travel costs unless there is a hardship case. Janet agreed to speak to Julie Flett about this matter. e) It was agreed that Janet should let Graham know how many t-shirts she needs for supporters. Accounts a) Joan (the Treasurer) informed the committee that there is currently £98,667.30 in the 30 days notice account, £46,581 in the Instant Access account and £8,711.00 in the Treasurer’s account. b) Given this information, Joan brought to the attention of the committee that should there be any problems with our bank (like there has been with other banks recently), the Government will only guarantee £50,000 and this is not per account. c) After much discussion on this matter it was agreed that we should move 2 lots of £50,000 into other banks. d) It was agreed that Joan and Janet should make an appointment to see the accountant for advice on this matter. e) Janet also agreed to ask a family member, who is an accountant, for some advice. f) Barrie will also contact the Charity Commission about this. 25 years celebrations a) After much discussion, Graham suggested that we hold a Golf competition followed by a buffet at night with entertainment. b) It was agreed that Graham should approach Tynemouth Golf Club for dates etc. c) It was agreed that Janet gives some thought as to what can be done for the children. One idea would be to incorporate the Children’s celebrations into the Indoor Games event next year. Annual General Meeting a) The date for the Annual General meeting was agreed at the last meeting and is to be held on 11th March 2010. Brian is to liaise with ‘The Corner House’ as a possible venue. Insurance a) Barrie has had a quote of £500 for Public Liability Insurance but after much discussion it was felt that we do not need it. b) Judith asked if we should consider becoming a Limited Company to safeguard ourselves because as Trustees of the FHLTA we are liable. c) Joan agreed to ask the accountant for his advice on this matter. d) Graham also agreed to contact Colin Mitchell for advice on this matter. CRB checks a) Judith has received an email from Paul Brewis, Operations Services Manager asking what our arrangements are for performing CRB checks for volunteers. b) The following people are already CRB checked: Graham Marsh is CRB checked as the Sports Team Manager Janet Long is CRB checked as the Children’s Team Manager Alf Brown is CRB checked as a volunteer with the Community Advisory Panel. c) It was agreed that no other committee members need to be CRB checked as they have no unsupervised access to children or vulnerable adults. . d) Judith agreed to write to Paul Brewis giving him this information. Any other business a) Scalm Park Young Farmers Club has raised £1,875 for the FHLTA. b) Derek went along to receive the cheque and to give a talk about our association. He went on to say it was a very enjoyable evening. c) Sid Lamb, one of our members, who owns Scalm Park Golf Club and Caravan Park, has donated a caravan for the use of the FHLTA members. d) Barrie agreed to contact the Social Workers to ask if they knew of any families who would benefit from the use of it. e) Joan has received a letter of thanks from Prof Paul Corris for the support of the FHLTA enabling the medical staff to attend the annual ISHLT conference. f) Brian asked if we could organise welcome packs for new members. Judith agreed to draft a welcome letter which could be distributed with the most recent newsletter and a pin badge. Date of next meeting: Monday, 27th April 2009 at 12.00 (noon) FHLTA/JB/23.3.09
Minutes of the meeting held on Monday, 9th February 2009 Present: Barrie Braidford (Chairman), Derek Airey, Judith Burgess, Jim Carlin, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies were received from: Janet Long. Minutes of the previous meeting: a) Joan pointed out that Martin Hutchinson was also selected for the World Games. Following this amendment, Joan Whitney proposed that the minutes be accepted as a true and correct record. Barrie Braidford seconded this motion. Matters arising a) Judith told the committee that Adrian had pointed out to her that the Transplant Co-ordinators Office and Porters Office had been missed from the list of the departments who we buy toffees for at Christmas. On Judith’s advice Adrian had then purchased toffees for these departments. Adrian went on to say that Children’s clinic had also been missed and we must remember them next year. Constitution a) Graham brought to the attention of the committee that the constitution can only be changed at an AGM. Given this it was suggested that this item be deferred to the meeting prior to the AGM. This would then give everyone time to read the current constitution and look for any amendments that are required. Future AGM’s a) Judith asked the committee to consider where we hold future AGM’s as although Barrie has already booked for next year at the Freeman it was thought that due to the parking problems and the cost that this is not a viable option. b) Brian told the committee that he had made some enquiries at ‘The Corner House’ and they have told him that the they would be willing to accommodate us for £5.95 per head and £ 20 for unlimited coffee, with the room free. c) Judith asked that we consider changing the time of year for our AGM as Christmas is such a busy time. d) Graham pointed out that an AGM can be held anytime within the ten months after the end of the accounting year. e) It was proposed that we hold our AGM at the ‘Corner House’ on 11th March 2010. Brian agreed to liaise with the ‘Corner House’. Barrie agreed to cancel the room at the Freeman. Games a) Graham outlined future events, these being: · Racquet tournament – 25th April 2009 in Knutsford, Cheshire · Five Nations Golf Tournament – 29th – 31st May 2009 in Belfast · British Games – 30th July – 2nd August 2009 in Coventry · World Transplant Games – 22nd – 30th August in Brisbane, Australia b) It was agreed that flights should only be re-imbursed for the World Transplant Games after they have been paid for by the competitor. c) It was also agreed that the balance of Craig O’Neill’s flight should be paid. d) Carol Olley has written requesting £1500 extra funding for two additional children to attend the ‘Tackers’ Ski Camp. All were in agreement with this. Children’s report a) This was deferred due to the absence of the Children’s representative. Future funding projects a) Prof Paul Corris has written requesting funding for 20 – 30 staff members to attend the International Society of Heart &Lung Transplantation conference to be held in Paris. It was agreed to give £20,000 towards the cost of this. b) Dr Gareth Parry has requesting funding of £5,000 for new computers and software. All were in agreement with this. Brian suggested that all requests should be made in writing to the Secretary. c) Judith asked Barrie to speak to Dr Parry and ask him to put his request in writing to her. Any other business a) Barrie has made some enquiries about Public Liability Insurance. As we are not sure if we need it Barrie agreed to contact the Charities Commission for advice. b) We have had a request from Selby Young Farmers for someone to give a talk about our work. Derek has agreed to do this. c) Girls from Alliance Pharmacy (soon to be Boots) are to do a sponsored walk in aid of the FHLTA. d) Graham’s fundraising 'Gig 10' is to be held on 21st March, tickets are £10 each. e) Judith pointed out that we will be celebrating the 215th anniversary of Heart & Lung transplantation at the Freeman hospital next year, 2010. It was agreed that this should be discussed at the next meeting. Date of next meeting: Monday, 23rd March 2009 FHLTA/JB/9.2.09
Committee meeting Monday, 3rd November 2008
Present: Barrie Braidford,
Judith Burgess, Jim Carlin, David Hunt, Apologies were received from: Alf Brown and Adrian Woodcock. Minutes of the previous meeting: Joan Whitney proposed that these minutes be accepted as a true and correct record. Brian Wood seconded this motion. Matters arising a) Brian told the meeting that the Tx Space – Connect website is now live. b) A further 1,000 pin badges have been ordered.
c)
The matter of the chairs is still pending and Barrie agreed to Annual General Meeting
a)
Invitations for this have gone to all our members. Games
a)
Graham gave a brief resume of the Australian Cricket tour. Children’s report
a)
Janet told the committee that all children will be staying on
b)
Children in Need filmed Rebecca Long, who has recently had Newsletter
a)
Judith told the meeting that ‘Ethicon’ have donated £400
b)
She went on to say that the funding was for one year only and we
c)
Joan told the meeting that the cost of printing both the Any other business
a)
Graham pointed out that the article in the Sunday Times magazine FHLTA/JB/3.11.08
Committee
Meeting 8th September 2008 Mariners Lane, Tynemouth Present: Barrie Braidford, Joan Whitney, Adrian Woodcock, Brian Wood, Janet Long, Derek Airey & Graham Marsh. Apologies: Judith Burgess, Alf Brown Derek Airey, a former member of the old FTA committee, was introduced to everyone and duly elected, unanimously, to serve on the committee. Minutes of previous meeting: Amendments 1. Item re Newsletter a) Should read “Cardiovations is now part of ‘Edwards Lifescience’s and because of this they are looking at all projects they support.” 2. Brian Wood was in attendance. Matters arising 1. The chairs for the flats are still under consideration 2. The refund for the Bipac machine had been resolved to the treasurer’s satisfaction Joan Whitney proposed that the minutes be accepted and Adrian Woodcock seconded. Games: Graham Marsh gave an overview of both the European Games in Vichy, France and the British Games held in Sheffield recently. The medal
count at the European Games was: The Freeman squad was the largest of the GB Team The medal
count at the British Games was: The Freeman Team was one of the largest at the Games and as ever the chance to take part and help promote the donor card register and organ donation was more important than winning medals, although we were very successful. Graham had not yet heard from GB Team manager Lynne Holt as to who had been selected for next year’s World Transplant Games in Australia as a result of performances at Sheffield. Forthcoming events: 1. Golden Ball Golf at Scalm Park Golf Club - 27th September A new transplant golf event organised by Sid & Carol Lamb in conjunction with their annual President’s Golf Day. 2. Graham informed the committee of the revised cricket schedule for his forthcoming trip to Australia 3. Volleyball Tournament – 8th November to be held in Liverpool - all had been notified. Children’s Report:
They had won 3 Gold: 2 Silver: 3 Bronze 2. Irene Haddlington was looking into organising a children’s Christmas event at Kielder in an effort to get more children involved. 3. ‘Children in Need’ had filmed Rebecca Long, one of the Freeman Kid’s team, which will hopefully be shown on BBC TV this November. Newsletter: 1. It was agreed that if the newsletter was just about ready to be published then we should go ahead even if we have not yet received sponsorship from Cardiovations. 2. Brian Wood suggested we Email the newsletter to members in the future once we have an Email database. We could request addresses in next newsletter. 3. Barrie Braidford will speak to Judith to see if we are in a position to go ahead and publish before AGM. Any Other Business: 1. Invitations for AGM are ready to send. 2. Barrie will ask at the Freeman if we can use their franking machine to send out newsletters and we will pay the cost. 3. It was agreed that ‘reasonable travel expenses’ which are reimbursed to members attending transplant events does not include taxis or car parking charges. 4. Barrie explained that we provide teas and coffees for the clinic as well as lots of other equipment eg fridges etc and any other needs that are not funded by the NHS so that life is easier for the staff. 5. Brian asked what we as an association do to promote the organ donor register and transplantation in general. He thought that sport was very high profile and not much else. We had a long discussion and it was felt that individuals from the FHLTA do lots of work which receives coverage in their local press and sometimes nationally. The sport was high profile and generates lots of good publicity and we are particularly good at it. 6. What else can we do? We had a 21st anniversary party and will do similar for our 25th in 2010. 7. Graham said that he should have promoted the Donor Bus in Newcastle on the website and does try and include stories other than sport but if people don’t send material in it is very difficult. Judith has the same problem with the newsletter. 8. Generally we don’t do so badly and we are always looking to promote the programme and donor issues. 9. It was agreed that we should add a link on our website to the TxSpace – Connect website which was recently launched by Sarah Brown, the wife of the Prime Minister at No 10 Downing Street. 10. The young man from Leeds, Andy Drysdale, who had asked what he could do to help with the FHLTA was discussed and Derek Airey said he would meet with him when next in clinic and have a chat. Graham was going to Email Andy and tell him about the work of TSN which would be an ideal way of helping. 11. It was agreed that we should purchase more FHLTA pin badges because they had been a great success and had all gone. We could make them available at the AGM with a suggested selling price of £1. Date of
next meeting: 3rd November 2008 at noon. FHLTA/GM/090908
Minutes of the meeting held on Monday, 9th June
2008 Present: Barrie Braidford (Chair), Judith Burgess, Jim Carlin, Janet Long, Graham Marsh, Joan Whitney and Adrian Woodcock Apologies: there were no apologies received. Minutes of the previous meeting: a) Joan pointed out that the conservatory was not financed by a FHLTA member as quoted in the previous minutes but by a brother of one of the members and the community of Middlesbrough and was then donated to the hospital. b) Following this amendment Graham Marsh proposed that these minutes be accepted as a true and correct record. Adrian Woodcock seconded this motion. Matters arising a) The saga of the chairs is still ongoing. Barrie told the meeting that the chairs for the FHLTA flats, Cheviot Court, have been ordered but the chairs for the other flats will have to be sorted out at a later date. b) Barrie informed the committee that he has been told that a water machine will not be allowed. c) Graham informed the committee that he has put the information about the HC5 form required to claim back travel expenses plus parking fees, on the website. d) Adrian informed the committee that entries for the London Marathon 2009 are closed. The 2010 London Marathon is being run by Virgin and costs £250 per person. Due to this it was agreed that we should not buy any places for this. Games a) To date there are 20 competitors and 11 supporters attending the European Heart & Lung Transplant Games in Vichy France. b) To date there are 27 competitors and 10 supporters attending the British Transplant Games in Sheffield. c) Graham suggested that the agenda should have an item for the Children’s team each month. Judith agreed to do this. Newsletter a) Judith brought to the attention of the committee that the sponsors of our newsletter, ‘ Ethicon UK’ is now part of ‘Edwards Lifesciences’ and because of this they are looking at all the projects that they support. b) Clare Gregor has written to Judith asking her to write with information of the kind of support we are seeking and at what cost. c) Judith told the committee that Clare Gregor had volunteered the information that it costs Ethicon UK £860 to produce each edition of the newsletter. d) It was agreed that Judith write asking for further funding and suggests that we produce one edition per year rather than two with 8 pages instead of the current 4. e) It was suggested that we get quotes from other printers in case our request gets turned down. Judith, Graham and Barrie agreed to do this. f) It was agreed that the AGM invitations go out with the newsletter in September. Correspondence a) Judith told the committee that she had received a letter from ‘Live Life Give Life’, introducing them and asking to work with the Association. b) It was agreed that Judith should reply saying we are willing to liaise with their organisation. c) Joan told the committee that she had received a letter from Carol Olley along with a cheque for £500 as a donation from the Northern Transplant Ball. d) Joan went on to say that they had raised £3700+ and donations of £500 had been given to Heart Research and FHLTA with the remainder going to Transplant Active which is the junior section of the TSUK. Any other business a) Brian voiced his concerns over the problems in the waiting area of Clinic. He pointed out that there is not enough room and nowhere to get refreshments. b) It was agreed that Judith should write on our behalf, voicing our concerns. c) Judith to contact Mary (Sister) or look on website for the relevant contact. d) Brian asked if there could be anything done about getting free prescriptions for Transplant patients. Judith pointed out that she had already written to Patricia Hewitt (Health Secretary) about this and was told the matter was under review. e) Janet went on to point out that only those with a deficiency of a natural occurring body substance is exempt from prescription charges. f) Janet asked if she could sell our pin badges to raise money for the FHLTA. It was agreed to give Janet some of the ones we have and to order more. g) It was suggested that we put pin badges in clinic for members to take. Date of next meeting: Monday, 21st July 2008 at 12.00 (noon) FHLTA/JB/09.06.08
Minutes of
the meeting held on Monday, 28th April 2008 Present: Barrie Braidford (Chair), Judith Burgess, David Hunt, Graham Marsh, Joan Whitney and Adrian Woodcock. Also in attendance: Janet Long (Children’s team representative) Apologies were received from: Jim Carlin & Brian Wood. Minutes of the previous meeting: Barrie Braidford proposed that these minutes be accepted as a true and correct record. Adrian Woodcock seconded this motion. Matters arising a) Barrie told the meeting that the purchasing of the chairs for the flats is still pending. b) The new pin badges are now ready for distribution and it was agreed that they should be distributed with the next edition of the newsletter. Graham handed a badge to all in the meeting. c) Judith has written to Derek Riley expressing the best wishes of the committee. Derek has replied, thanking us for our thoughts and he hopes to be back to full fitness soon. d) The Eric James Memorial Fund has now been transferred into the 90 day account. e) The AGM has been provisionally booked for 9th December at ‘Lindisfarne Social Club’. Barrie suggested that we put a map on the back of the invitations but as Judith pointed out that the invitations are only the size of a postcard, it may be better to put the postcode on so that members can get directions via the internet or their satellite navigation systems. Parking a) Barrie and Brian have met again with Paul Brewis and their feelings are that we are not getting anywhere with our arguments regarding the parking situation. It was agreed that we have done all we can do. b) Judith brought to the attention of the committee an email received from one of our members, Nick Brown and his wife Jenny. They told her that those claiming benefit can get a HC5 form, available from the hospital, and with this form can claim their parking fees along with any travel expenses occurred. A receipt from the parking machine will be required for this. c) It was agreed that Judith includes this information in the newsletter and Graham put it on the website. Games a) To date there are 20 competitors and 11 supporters attending the European Heart & Lung Transplant Games in Vichy, France. b) Due to the recent economic climate a further £10 will have to be charged for each person attending these Games. c) It was agreed that this should be paid by the individual and not the FHLTA and everyone invoiced accordingly. d) To date there are 28 competitors and 9 supporters attending the British Transplant Games in Sheffield. e) Fifteen room have been booked at The Novotel and 5 people will be staying on campus. f) It is important that all forms for these Games are sent back not later than 10th May 2000. Newsletter a) Judith explained that she had not included the article about the Children’s Sports Team fundraising, sent to her by Irene Hadlington, as she felt that it would be wrong to promote fundraising by another group within our publication. b) Janet Long, the Children’s Team representative went on to explain why they have separate fundraising. c) This is due to the fact that the seek funding from bodies that do not give to other charities and some are only interested in work with children. d) It was agreed that they should continue to do this but should keep us informed of any funding they receive and any work they are doing. e) It was also agreed that there should be a Children’s representative on the committee and that they should receive minutes and agenda for all future meetings. Any other business a) Graham brought to the attention of the meeting that the conservatory is now blocked off and members have asked where they can get refreshments. b) Joan went on to say that she believed that the conservatory was financed by a FHLTA member. c) Barrie agreed to make enquiries about this and also about getting a water machine for the use of patients. d) Judith has received an email from Brian Wood, who has sent his apologies for the meeting, with the following questions: · Who owns the flats? · If they are owned by the committee is there a lease on them? · If the committee does not have a lease do they have a tenancy agreement? e) Joan went on to say that although we should have been informed of the closure of the flats the reason for this was fire regulations and alternative accommodation has been provided at no charge, although some have no lifts. f) Joan asked if we should apply for places for next year’s London Marathon? g) Adrian agreed to find out the cost. Date of
next meeting: Monday, 9th June 2008 at
12.00 (noon) FHLTA/JB/28.04.06
Minutes of the meeting
held on Monday, 17th March 2008 Present: Barrie Braidford (Chair), Alf Brown, Judith Burgess, David Hunt, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies were received from: Jim Carlin The meeting began by welcoming Alf Brown to the meeting. Minutes of the previous meeting: Adrian Woodcock proposed that these minutes be accepted as a true and correct record. Brian Wood seconded this motion. Matters arising
Parking
Annual General Meeting
Games
Campus:
Novotel:
Any other business
Date of next meeting:
28th April 2008 at 12.00 (noon)
FHLTA/JB/17.03.08
Minutes of the meeting held
on Monday 4th February 2008 Present: Barrie Braidford (Chair), Judith Burgess, Graham Marsh, Joan Whitney, Brian Wood and Adrian Woodcock. Apologies: no apologies were received. The meeting began by welcoming Brian Wood to the committee. Minutes of the previous meeting: Joan Whitney proposed that these minutes be accepted as a true and correct record. Barrie Braidford seconded this motion. Matters arising:
Parking:
Accounts:
Future Annual General Meetings:
Games: European Heart & Lung Transplant Games:
Racquets tournament:
Golf tournaments:
Transplant Cricket Tour:
British Transplant Games:
Any other business:
Date of next meeting: Monday, 17th March 2008 at Tyne Youth & Community Centre, Chirnside House, Mariners Lane, Tynemouth. NE30 4AT. 12.00 (noon) FHLTA/JB/04.02.08
Minutes of the meeting held on 12th November 2007 Present: Barrie Braidford (Chair), Tony Armstrong, Judith Burgess, Graham Marsh, Joan Whitney and Adrian Woodcock. Apologies: no apologies were received. Minutes of the previous meeting: Graham Marsh proposed that these minutes be accepted as a true and correct record. Joan Whitney seconded this motion. Matters Arising a) There has been no further correspondence from Paul Brewis about Parking at Freeman Hospital and Barrie agreed to follow this up. b) The Digibox has now been fitted and is working. Financing projects a) Following the request for help in financing the fitting of a chair lift to one of our member’s home to enable him/her to be discharged from hospital, it was suggested that we should discuss financing of future projects as this may set a precedent. b) After some discussion, Graham suggested that we look at things on a case by case basis. Judith seconded this motion. Annual General Meeting a) The date for the Annual General Meeting is Tuesday, 11th December 2007 at 10.30. b) Tony has told the catering department to cater for 70 people and has asked for a suitable diet for heart/lung transplant patients. c) It was agreed that we should purchase 1 box each of white wine, red wine, lager and beer. Barrie agreed to purchase these on our behalf. d) It was agreed that we would buy a tin of chocolates for Wards 27a, 27,X-Ray, ECG, Medical Physics, Children’s Clinic, Transplant Co-ordinators and the Porters office. Adrian agreed to purchase these on our behalf. e) We have agreed to buy tea and coffee throughout the year for the staff in clinic. This is instead of the usual tin of chocolates at Christmas. Any other business a) John Dawson has raised £8,000 for the FHLTA and his wife has written to Joan asking if some of the money can be used to buy equipment for the flats. She suggested purchasing a comfy chair and irons for each room in each flat, particularly Rose Court. b) It was agreed that comfy chairs would be a good idea but irons are out of the question as we have bought them in the past and they have all been stolen. c) It was agreed that we would purchase a chair for each room in Cheviot Court but as Rose Court does not belong to the FHLTA we would have to make enquiries. d) Barrie agreed to get some information and catalogues for us to proceed with the purchase of the chairs. e) Peter Wragg has raised £3,000 for the association and has written to Joan requesting that we purchase a laptop for 27a with internet access. f) There was some confusion as to whether he meant this laptop to be used for the staff or the patients. g) If it was for the staff then there would be no problem but if it was for patient use then this is not viable as the only access to the internet would be through the NHS server. h) Tony Armstrong told the committee that due to ill health he would not be seeking re-election at the forthcoming AGM and wished to resign with immediate effect. i) Judith thanked Tony, on behalf of the committee, for all his hard work, knowledge and leadership he had given to the association over the past number of years. He will be missed. j) As Tony is standing down it was agreed that Joan should take over the invoicing for rents which are to be done on a six monthly basis. k) Barrie asked Judith to include Rents on the AGM agenda. Date of next meeting: no date was set, this is to be agreed at the AGM FHLTA/JB
Minutes of the meeting held on
Apologies were received from Judith Burgess, the secretary. Graham was at pains to point out that much of the money raised by people by a variety of means, ie, coffee mornings, sponsored walks, golf competitions etc, was not always put down as towards the Games, and he felt certain that if all of this income was linked directly to the account for sports income it would exceed the outlay. He said he was in no way criticising Tony, who based his information on the income and outlay figures in the accounts but felt a better way of accounting should be sought to avoid this anomaly in the future. Tony
Queried the Gift Aid Scheme and it was explained to him. Parking: Barrie reported that he and Judith had had a positive meeting with Mr Paul Brewis, Estates Manager, regarding the car parking situation and costs to transplant patients. On being asked, he assured us that he was indeed in a position to make changes but pointed out that all of his suggestions had to be authorised by the Board, and although he could not promise anything immediately, he certainly took on board what we were telling him. He said he would have to go away and think long and hard about the situation, and would report back to us after his meeting with the board later in September. He did however tell us that the number of disabled bays in the main car park were being increased by 25 and when the new Cancer / Kidney Facility opens next year at the rear of the main building, the spaces allocated to dialysis patients would be moved to the rear, so freeing up some spaces at the entrance. He said he would also consider the possibility of allocating some spaces in the Cardio car park as it is adjacent to the cardio block. The MRI scanner has been removed from outside the cardio block entrance, and he would try to get the remaining portacabin removed from the same area where it is also blocking disabled bays. Judith explained how she had had to pay £1.10 to pop in to pick up the keys for the flats. Barrie asked if we could not have a free period of 10 / 15 minutes for this sort of thing. Mr Brewis was very interested in the functioning of the Freeman Heart & Lung Transplant Association and asked to have a copy of our news letter in future. I have put him on the list. He agreed to consider all of these points and although he could not promise anything, Judith and I left the meeting feeling positive about it. Games: The Freeman had the largest contingent at the recent Edinburgh Games, ie, 30 Competitors and 24 Supporters, they won 9 Gold, 14 Silver, and 13 Bronze medals. It was pointed out that although we had funded 14 children for these games, there were not 14 children taking part and it was agreed that the chairman would communicate with Carol Davidson (who organised the children), and ask for a refund. Graham proposed that in future all competitors should pay up front for their registration fees and Gala dinner as a form of deposit and commitment to attend. They would be compensated by that amount being deducted from their accommodation costs and final invoice. This was seconded By Barrie, and carried unanimously. There is to be a TSUK satellite volleyball tournament in November and will be staged in Bristol. There is to be a Racquet's Tournament held on the 5th of April 2008 in Berkshire. The European Heart & Lung Transplant Games are to be held in Vichy France, 21st - 25th June 2008 and not July as per previous minutes The British Transplant Games are to be held in Sheffield, 7th - 10th August 2008. The GB Transplant Cricket team is off to Australia in October to defend the David Hookes Trophy. In the recent World Transplant Games in Thailand Kaylee Davidson won 3 medals and Graham 2 medals. Graham reported that at the AGM of TSUK, the chairman of that organisation, Christine Evans, apologised for the events leading up to the Gateshead badminton tournament which was organised without the involvement of the Freeman team or FHLTA, saying that it should have been a team event and not organised by an individual. Graham also mentioned that the TSUK website is advertising a Northern Transplant Ball on their website at £50 a ticket to celebrate Kaylee's 21st birthday. Digibox: It
was suggested By Judith via email, as she could not attend the meeting. Lord Mayor's parade, London: Joan had received a letter from “Hearts In Mind” Asking us to send three transplant patients to London (At a cost of £100 each), to partake in the Lord Mayor's parade in November to publicise the need for organ donation, apparently they are inviting transplant recipients from all over the UK. The committee discussed this at length, but thought the cost of entering plus travel and accommodation costs made it not worth while, so we declined the offer. Annual General Meeting:. Is to be held in the usual venue in the education block on Tuesday 11th December. Thanks to Tony's intervention, as Barrie was told that the room was already booked by others when he tried to book it after our last AGM in December 2007.
Date of next meeting: 29th of October
2007 at 12 noon:
Minutes of the meeting held on Present: Barrie Braidford (Chair), Judith Burgess, David Hunt Graham Marsh, Joan Whitney and Adrian Woodcock. Apologies were received from: Tony Armstrong and Jim Carlin. Minutes of the previous meeting: Barrie Braidford proposed these as a true and correct record and Adrian Woodcock seconded this motion. Matters arising a)
Graham apologised that he had not yet done anything about the pin badges
due to Games work taking up his time. Games a)
Graham told the committee that the number of competitors competing in the
British Transplant Games is now down to 30. This is due to Michael Blyszcko,
Judith Burgess, Martin Hutchinson and Graeme McClure having to withdraw on
medical grounds. Just Giving a)
Judith informed the committee that she has registered the association
with ‘Justgiving’ as a way of raising money. This will cost the association £15
per month which will be paid by direct debit. Parking a)
Mary (Sister in clinic) has spoken to Judith regarding sending out a memo
to all members regarding the parking situation. Judith agreed to follow this up
and speak to Mary. Any other business a) Joan brought to the attention of the committee that we have just purchased a new computer for Dr Gareth Parry at a cost of approx £700. Date of next meeting: Monday, 17th September 2007 at 12.00 (noon) at Tyne Youth & Community Centre, Chirnside House, Mariners Lane, Tynemouth. NE30 4AT FHLTA/JB/18.6.07
Minutes of
the meeting held on Monday, 16th April 2007 Present:
Barrie Braidford (Chair), Tony Armstrong, Judith Burgess, Apologies were received from: Stuart Kaye Minutes of the previous meeting: a) It was pointed out that the amendment was still not correct and that it should read “All competitors will be offered a subsidy of £10 per person per night in addition to registration fees, Gala Dinner and travel costs”. b) Following this amendment Joan Whitney proposed that these minutes be accepted as a true and correct record. Tony Armstrong seconded this motion. Matters arising a) The new rule books are now waiting to be distributed with the latest edition of our newsletter to all our members. b) Judith asked Barrie to let her know if the newsletters do not arrive within the next few days so that she can follow this up. c) The car stickers have been printed but unfortunately with the wrong web address on. As it was our mistake the printer has quoted £300 for them to be printed again with the web address amended. It was agreed that we should go ahead with this. d) Graham told the committee that he has yet to follow up the idea of pin badges. e) Judith told the committee that she had written to both Stuart Kaye and Derek Riley regarding committee meetings. Stuart has replied saying that he will have to stand down due to work commitments and will send a formal letter of resignation. There has been no reply from Derek Riley. f) Judith has not received a reply to her letters re Parking charges and Prescription charges. Barrie asked Judith to write to Len Fenwick again asking for an answer and also to ask why the MRI scanner is parked across the disabled bays at the entrance to the Cardiothoracic Department. Games a) Graham informed the meeting that there are 31 competitors and 17 supporters attending the British Transplant Games in Edinburgh. b) He went on to say that he is still waiting for the majority of registration forms to be returned to him before he can go ahead and order kit for the newcomers. c) It was agreed that Judith should write to Christine Evans, TSUK Chair outlining the amount that we had agreed to pay to Lynne Holt towards her costs for Bangkok 2007 and the reasons behind this. d) Joan went on to tell the committee that she had received correspondence from David Donkin asking for expenses to cover the cost of the Gala Dinner and registration fee for 4 members of the FHLTA taking part in the forthcoming badminton tournament. Joan has forwarded a cheque made payable to “Transplant Badminton Tournament – Gateshead”. e) Graham suggested that Joan should not have sent a cheque payable to this account but should have told David Donkin that any of our members taking part in this tournament should have claimed their expenses from Joan, the FHLTA treasurer in the usual manner. Newsletter a) Judith asked the committee if they had any ideas as to how to make the newsletter more informative for our members as she felt that in its present state there is too much about sport etc and not enough information for our members. b) Judith went on to suggest that we should be using the newsletter as a tool to inform our members how we spend our money. Another suggestion was to have a profile of members of the medical staff and went on to suggest that Mary (Sister) should be the first one to be approached. All were in agreement with this. c) Graham went on to suggest that we should have an article entitled “How your money is spent” and suggested that Joan sends this information to Judith bi-annually. Accounts/Invoices a) Judith suggested that as Tony has said he may resign from the committee after Christmas that he should hand over the job of invoicing for rents to someone else. b) Tony said he may stay on the committee but even if he doesn’t he is still willing to continue with this job. c) Judith suggested that Tony should hand over the ‘Eric James memorial fund’ to the Treasurer, Joan Whitney but Tony suggested that it should be handed over to Barrie Braidford, our Chairman. All were in agreement with this. d) It was asked if there is any way some of this fund could be spent and Tony agreed to speak to Gareth and John Dark, giving them the relevant forms to see if any of their medical staff require any financial assistance for further education. Any other business a) Jim Carlin has been invited to the AGM of the Northern Ireland Transplant Association and was given the date 13th June 2007 and booked his flight to attend on that date and it had been agreed in the previous meeting that the cost of this would be met by the FHLTA. However, when the official invitation arrived the date is 20th June 2007. As his flight is non re-fundable it was agreed to write off the cost of this as the flight will not be wasted as Jim intends to travel to Ireland on that date but will be unable to attend the AGM. b) Barrie has had to purchase Toner for his printer and due to problem with his computer has bought a ‘USB pen’ to load important FHLTA information on as a back up. It was agreed that the association would meet the cost of these. c) It was agreed to give Barrie a float of £500 to be used for postage costs when sending out the newsletters. This will be topped up after every large posting. d) Judith informed the committee that she is travelling to Brussels on 25th May as the representative of the British Heart & Lung Transplant Association (BHLTA) at the General Assembly of the European Heart & Lung Federation. All her costs are to be met by the BHLTA. e) It was suggested that Joan write to Carol Davidson again regarding the logo on the ‘Children’s Sports Team’ headed paper as our logo is still not on the paper. It was suggested that Joan also ask Carol for an acknowledgement for the £4,500 which was sent to her on behalf of the children. Date of next meeting: Monday, 18th June 2007 at Tyne Youth & Community Centre, Chirnside House, Mariners Lane, Tynemouth. NE30 4AT. FHLTA/JB/16.4.07
Minutes of the meeting held on Monday, 5th March
2007 Present: Barrie Braidford (Elected Chairman), Tony Armstrong (Retiring Chairman), Judith Burgess, Jim Carlin, David Hunt, Graham Marsh, Joan Whitney and Adrian Woodcock. Apologies: there were no apologies received. Minutes of the previous meeting: a) Graham pointed out that under the section of British Games (item b) this should read: “It was agreed to offer each competitor a subsidy of up to £75 per night plus travel costs” b) Following that amendment Tony Armstrong proposed that these minutes be accepted as a true and correct record. Joan Whitney seconded this motion. Matters arising a) The new rule books have now been printed and are ready for distribution with the next edition of the newsletter. b) Judith has been given a quote of £596 + VAT for 1000 car stickers and brought along a proof for all to see. All were in agreement that she should tell the printer to proceed. c) Tony informed the committee that parking charges at the hospital are now £1.10 per hour and disabled stickers are only usable in disabled bays. It was agreed that Judith should write a follow up letter to Len Fenwick, Chief Executive with our concerns. d) The date of the next AGM is Tuesday, 11th December 2007. Appointment of new Chairman a) Graham proposed that Barrie Braidford should be elected as the new Chairman and Judith seconded this motion. All were in favour and Barrie was duly elected. b) As Barrie was the previously the Vice Chairman, Graham proposed that Adrian be appointed as Vice Chairman. Joan seconded this motion. All were in agreement and Adrian was duly elected. Committee members a) It was agreed that Judith should write to Stuart Kaye and Derek Riley to ask if they are able to continue as committee as they have not been able to attend meetings for some time due to work commitments. b) If these members are now unable to continue as committee members it was agreed that Judith should advertise for new committee members in the newsletter. World Games funding a) Following correspondence from Christine Evans, Chairman of Transplant Sports United Kingdom (TSUK) which gave more information it was agreed that we should offer Lynne Holt £100 towards her costs. b) It was felt that this was a fair amount given that no other hospital/transplant association had been approached for funding and out of approximately 100 competitors there were originally 7 selected from the Freeman Sports Team and the figure was on a pro rata basis. British Games a) Graham informed the committee that to date there will be 29 competitors and 16 supporters from the Freeman Team attending the British Transplant Games to be held in Edinburgh, 26th to 29th July 2007. b) All accommodation for this event has now been booked. c) Barrie has received correspondence from Carol Davidson on behalf of the Children’s Sports Team asking for £3,500 to cover the cost of 14 children and their carer attending the British Transplant Games and £1,000 to cover the costs of 10 children attending the Children’s Hall Sports to be held in Sheffield later this year. d) All were in agreement with funding both these events. Any other business a) Graham has received correspondence via the website asking if transplant patients are exempt from prescription charges. Judith explained that only people with diabetes, epilepsy or thyroid problems are exempt on medical grounds. b) It was suggested that we write to the Minister of Health to ask them to consider including transplant patients. Judith agreed to do this. c) Judith suggested that we have a guest book on our website. All were in agreement with this. d) Judith expressed concern that only Graham is able to update the website and thought that a second person should also be able to do this. Judith went on to volunteer to do this but asked if she could purchase the appropriate software. All were in agreement with this. e) Joan asked if anything further had been done regarding the purchasing of pins to commemorate transplant milestones i.e. 5 years, 10 years etc. Graham volunteered to look into this. f) Jim has been invited to the Northern Ireland Transplant Association AGM as our representative and asked the committee for the cost of his flight. All were in agreement with this. Date of
next meeting: Monday, 16th April 2007
at Tyne Youth & Community Centre, Chirnside House, Mariners Lane, Tynemouth.
NE30 4AT
Minutes
of the meeting held on Wednesday, 17th January 2007 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Jim Carlin, David Hunt, Graham Marsh and Joan Whitney. Apologies were received from: Stuart Kaye and Adrian Woodcock. The meeting began by welcoming David Hunt to the committee and introducing him to all the other committee members present. Minutes of the previous meeting: Graham Marsh proposed that these minutes are accepted as a true and correct record. Jim Carlin seconded this motion. World Games Funding: a) It was suggested that we decide how much funding we are to give to the athletes attending the World Games. All were in agreement with this. b) It was agreed that we should pay for the flight for each athlete attending the World Games. It was also agreed that if any one of these competitors were struggling to raise the money to attend these Games then the FHLTA would meet the costs. c) Should anyone raise any sponsorship for these Games that in turn should come back to the FHLTA. d) The committee have received an email from Lynne Holt asking for £2,000 to cover her costs of attending the World Transplant Games. e) At the request of other committee members, Judith contacted Lynne to ask if she had applied to any other hospital/transplant association for funding. Lynne replied to this telling us that she had not. f) By a majority vote it was agreed that the FHLTA should not give any funding to Lynne because the UK team is made up of competitors from other hospitals throughout the country and to expect the FHLTA to fund the costs incurred with the role as Team Manager is disproportionate. British Games: a) Graham told the committee, the British Transplant Games are to be held in Edinburgh later this year and accommodation is more expensive than other years and asked if the FHLTA would offer a subsidy of £10 per person per night along with the usual cost of the gala dinner and registration fee. b) It was agreed to offer each competitor a subsidy of up to £75 plus travel costs. Stationery: a) Tony has done some enquiries re printing of new rule book and has been quoted £256 for 1000 books. It was agreed to go ahead with this. b) It was suggested that the Organ Donor Register logo and telephone number was included on the back page of the rulebook. Judith agreed to email this to the company who will be printing them c) Judith apologised that she had not done any follow up work on car stickers and promised to attend to it. Parking: a) At the AGM in December, it was brought to the attention of the committee some members are finding the parking charges, at the hospital, expensive. This is due to some being part of low-income families and having to make regular visits to clinic with long waiting times. b) Judith informed the committee that she had been given the name of the contact to write to at the hospital on this matter by one of our members, Mr Alf Brown, who was in attendance at the AGM. c) It was agreed that Judith should write to the PCPI Office, Community Advisory Panel at Freeman Hospital to see if they could help us with this matter. Any other business:
Date of
next meeting: FHLTA/JB/17.1.07
Minutes
of the meeting held on Monday, 20th November 2006 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Graham Marsh and Adrian Woodcock. Apologies were received from Jim Carlin, Stuart Kaye, David Lyth, Derek Riley and Joan Whitney. Minutes of the previous meeting: Tony Armstrong proposed that these minutes are accepted as a true and correct record. Graham Marsh seconded this motion. Matters arising: There were no matters arising from the previous minutes. Badminton Tournament 2007 – the final chapter. a) Following the meeting of the badminton players on 11th October 2006, David Donkin emailed Judith Burgess saying that he has chosen to go alone. b) Judith replied to this and circulated her reply to all committee members. c) Since this Gerry Jardine has contacted Judith expressing his concern over the situation and felt that we should be supporting David in this venture and asked that his letter to be read at the AGM, as he is unable to attend. d) Judith suggested that he had not fully understood the situation. e) Graham went on to suggest that some of our members did not fully understand the situation and David Donkin should not have ‘hijacked’ a TSUK annual event to raise funds for the FHLTA. Judith supported him with this statement and went on to say that if David Donkin wanted to raise funds for the FHLTA he should have done so by organising a totally separate event i.e. a sponsored event or coffee morning etc. f) Barrie suggested that the ‘Badminton Tournament 2007’ should be added to the AGM agenda. g) Graham went on to point out that Games is on the agenda and he would be willing to bring it up within this item. All were in agreement with this. Annual General Meeting a) As Tony is to be on holiday, Barrie is to chair the AGM. b) The catering has now been organised and 70 people are being catered for with the usual menu. Soft drink will also be provided. c) Barrie is to purchase a box each of red and white wine and one case each of beer and lager. d) It was suggested that the 21st Anniversary should also be added to the agenda under AOB, all were in agreement with this. e) As the incorrect minutes have been printed, Judith agreed to send the proper minutes to Graham who in turn will get them printed and bring them to the meeting. Celebrity Calling a) Graham told all in the meeting that Virgin Radio had run a competition asking the general public to contact a celebrity, asking them if they would be willing to be interviewed on radio. b) There were 153 celebrities involved and the general public had to vote for a winner. The nominee would win £10,000 and their celebrity won £10,000 for their chosen charity. c) Graham contacted the Rt Hon Tony Blair MP who in turn contacted the radio station leaving a message saying that he was more than willing to be involved. Graham stated that if he won he would take out £3000 towards the cost of the World Games etc and the remaining money would be split between the Freeman Heart and Lung Association and Tyne Youth and Community Centre. d) Mr Blair was more than happy to be involved and he and Graham won the competition. In turn, Mr Blair gave his £10,000 to Graham for his chosen charities. This mean the FHLTA will gain £8,500 because of this venture. e) Since this Graham has been to the Prime Minister’s home for tea. Stationery a) Tony will sort out the printing of new rulebooks on his return from holiday. b) Judith told the meeting that there are quite a few firms on the Internet who print car stickers. c) It was suggested that we include our web address on the new stickers. All were in agreement with this. d) It was agreed that we have 1000 stickers printed and Judith agreed to make some further enquiries. Any other business a) Barrie told the committee of a suggestion he had been given whilst in clinic – the suggestion that we use our bank interest to provide a holiday to the value of £250 twice yearly to transplant patients using their transplant number as a means of drawing out the lucky winner. Although this was thought to be a good idea it was suggested it may be frowned upon by the Charity Commission b) Judith suggested that the next newsletter should be delayed until March due to the delay with the latest issue. c) Graham suggested that we award pin badges to celebrate landmark transplant birthdays, i.e. 10 years, 15 year, 20 years. d) Judith suggested sticking with the original FHLTA pin badges with a number put into the heart. Date of next meeting: 17th January 2007 at 12.00 (noon) at the Tyne Youth and Community Centre. (Post Code: NE30 4AT) FHLTA/JB/20.11.06
Minutes of the meeting held on Wednesday, 11th
October 2006 Present: Tony Armstrong (Chair), Judith Burgess, Jim Carlin, Graham Marsh, Joan Whitney and Adrian Woodcock. Apologies were received from: Stuart Kaye The meeting began by welcoming Adrian Woodcock as a member of the committee. Minutes of the previous meeting:
Badminton Tournament 2007
Annual General Meeting
Stationery
Any other business:
Date of next meeting: Monday, 20th November 2006 at 12.00 (noon) FHLTA/JB/11.10.06
Minutes of the meeting held on Tuesday, 12th September 2006 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Jim Carlin, Graham Marsh and Joan Whitney. Apologies were received from: Stuart Kaye and David Lyth. Minutes of the previous meeting: Joan Whitney proposed these minutes as a true and correct record. Barrie Braidford seconded this motion. Matters arising: There were no matters arising from the previous meeting. Annual General Meeting: a) Judith asked if she could go ahead and get the invitations printed for the forthcoming AGM. All were in agreement with this and it was confirmed that the AGM is to be held on Friday, 8th December. b) Judith agreed to get the printing done and bring the invitations to the next meeting for Barrie to send out. Committee members: a) Judith told the committee that she had asked Adrian Woodcock if he would be interested in joining the committee as we have a place available. He has agreed to join and will be available for the next meeting. b) It was agreed to co-opt Adrian on to the committee. Badminton Tournament: a) Following the extra-ordinary meeting and the letter that was sent to David Donkin from the Chairman, Tony Armstrong, asking him to close any account named ‘Freeman Transplant Sports Team’ David has met with Tony and Barrie Braidford and is willing to name the account ‘Badminton Transplant Tournament, Gateshead’. b) Judith expressed her concern of this separate account as she feels we are missing an opportunity to promote our association, as the above name will not mean anything to anyone. She went on to say that all monies should come through the general FHLTA account and this would tell people that the Freeman Team is involved. c) After much discussion the following proposal was put to David Donkin.:- · That he is allowed to keep his separate account and sub-committee on condition that the FHLTA are named on all correspondence and that minutes are kept of all his meetings. Copies of these minutes and other correspondence be sent to the Secretary, Judith Burgess by e-mail e) At this point David Donkin was brought into the meeting and Tony Armstrong put our proposal to him. f) David Donkin went on to say that he is not willing to do this, as it has nothing to do with the FHLTA; it is just a fundraising event on their behalf. He also told the meeting that he had spoken to Lynne Holt on the matter and she had told him that individuals could organise the event. g) Judith went on to say that she doesn’t know how he is able to justify organising an event in the North East of England and not involve his Association, as this is a great opportunity to raise the profile of our sports team and the FHLTA. It could generate a massive amount of publicity for both the team and the association. h) Joan Whitney went on to tell David Donkin that it is in his best interest to have the FHLTA involved. i) At this point David Donkin walked out of the meeting . Given this it was agreed that Tony Armstrong would put our proposal to him in writing and ask him if he accepts this. j) After receiving his answer, Graham Marsh is to write to him, telling him he has to stand down as Badminton and Volleyball Manager. All in the meeting agreed this motion. Any other business: a) Dr Gareth Parry has approached Tony Armstrong; asking if would be willing to finance a ventilating machine at a cost of £11,000. All were in agreement with this. Tony will speak to Gareth on the matter. b) Barrie is to sort out the fridge for flat 805. c) Jim Carlin told the committee about a summer festival that is held on the North East each summer and suggested that we have a tent/table next year to promote organ donation and the FHLTA. All were in agreement with this and Judith agreed to send off for more information. Date of next meeting: Wednesday, 11th October 2006 at 12.00 (noon) FHLTA/JB/12.9.06
Freeman Heart & Lung Transplant Association
Minutes of the
meeting held on Monday, 22nd May 2006 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Jim Carlin, Graham Marsh and Joan Whitney. Also in attendance: Carol Davidson and Lynne Holt Apologies were received from: Stuart Kaye and David Lyth Minutes of the previous meeting: Tony Armstrong proposed these minutes as a true and correct record. Graham Marsh seconded this motion. Matters arising a) Tony informed the meeting that John Dark would be attending our celebrations alone as his wife is on a cycling holiday. b) Following the previous meeting, where Graham had reported that Andrew Clarke might not be able to attend the European Games due to illness, he went on to tell the meeting that Andrew had sadly died. He went on to say that his funeral is to be held on Wednesday, 24th May which he and David Donkin are to attend. There will also be a memorial service for Andrew on Saturday, 3rd June. c) Judith asked the committee to agree how much funding she would be allowed for her trip to China, as part of the British team competing in the Chinese Transplant Games. It was agreed that the Association would pay for her flights at a cost of £500+. Joan asked Judith to send the appropriate invoices to her and she will then be refunded. 21st Celebrations a) Carol reported that the Children’s afternoon is all organised. There are 35 attending this event and there will be a balloon launch at 15.00. There will be bouncy castle, face painting and a disco. Carol is to get the helium and this will cost £40.00 b) Lynne has drafted a press release which she will send off to various media sources. Judith asked her to send her a edited version of this to send on to Centre of Life to insert into the menu. c) After much discussion the table plan was agreed to which Judith will send on to Centre for Life. d) Barrie is to get wine and arrange with Centre for Life to take it early so that it can be chilled. e) Tony has contacted Gregg’s but was told they no longer do cakes but he has a contact who is willing to make two cakes, one fruit, one plain. f) It was agreed that Lynne would e-mail a list of all transplant recipients attending the celebrations to Barrie. This is for a special prize of £50 for the transplant number drawn out. g) The evening would take the following format: 19.00 – Drinks 19.45 – Meal 21.00 – Speeches followed by the raffle and cutting of the cake 22.00 - 0015 – Band h) It was agreed that Judith draw up an itinerary for Peter Lawson which will read like this: Grace to be said by Barrie Braidford, Vice Chairman of the Freeman Transplant Association and heart transplant no 638. Welcome by Tony Armstrong, Chairman of the Freeman Transplant Association and heart transplant no 31 Lynne Holt / John Dark to give a short presentation on the Transplant programme Raffle i) Judith is to ask the Centre for Life if there will be any parking allocated at the Centre for Life. Any other business a) Tony Armstrong told the meeting that he had been informed that there were flees in the flats but pest control were unable to find any. It seems some of the mattresses have no covers and it was agreed to buy 7 new mattresses at a cost of £200 each. No date was set for the next meeting. Secretary will consult members re best date. FHLTA/JB/22.5.06
Minutes
of the meeting held on Monday, 2nd May 2006 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Jim Carlin, Graham Marsh and Joan Whitney. Apologies were received from: Carol Davidson, Lynne Holt, Stuart Kaye and David Lyth Minutes of the previous meeting: The following corrections were made to the minutes: a) C & E Maughan should read F E Maughan and b) Berson to be corrected to Burston. After these corrections Tony Armstrong proposed that the minutes be accepted as a true and correct record. Barrie Braidford seconded this motion. Matters arising a) Graham told the meeting that Marks & Spencer Outlet are to donate three £25 vouchers for the raffle. Barrie handed over a £50 voucher from F E Maughan. 21st Celebrations a) Joan told the meeting that to date there have been 115 tickets sold. b) Tony told the meeting that John Dark has told him that he will be attending our celebrations and that he is willing to do a short speech. He will confirm this in writing. c) It was agreed, that we didn’t need a photographer to be at the event as most people own a digital camera and photos can still be sent to Graham to put on our web site for people to download. d) Judith has contact Peter Lawson and he has agreed to be our Master of Ceremonies. e) It was agreed that we purchase 18 bottles of Carva, 2 bottles of red wine and orange juice for the pre-dinner drinks. Barrie to purchase these on our behalf and try to get them on a sale or return basis. f) It was suggested that we have 2 bottles of white and 2 bottles of red wine on each table. g) As Carol Davidson has not sent a report for the meeting it was suggested that e-mail Carol to confirm numbers for the children’s afternoon event and Judith to e-mail her to ask for a report. h) An article, publicising our event has appeared in ‘The Journal’ and ‘North East Exclusive’. Graham will now contact the Chronicle, the BBC and ITV. i) Tony is to contact ‘Greggs’ to ask if they would consider doing a ‘birthday cake’ for our event. Barrie will contact Pauline Duffy, the first heart transplant at Freeman Hospital, to ask if she will cut the cake. Games a) Graham told the meeting that Andrew Clark may have to cancel his place at the European Games, to be held in Naples in June, as he is ill. If he does cancel we will get a full refund. b) The kit for the European games is to cost each competitor £25. The question of how everyone will get there kit arose at two parcels of kit are being sent to Graham. Judith suggested that we put the parcels on the aircraft as luggage and the FHLTA foot the bill for this. The other suggestion was to post out kit to people. Nothing was agreed as we sort this at a later date. c) Stuart is to attend a meeting at Bath, in place of Graham, to discuss the British Games. d) Graham has booked 6 rooms at the Hilton in Bath for those who do not wish to stay on the university complex. e) There are 19 competitors and 4 supporters attending the British Games in Bath. f) The TSAGB are sending a team of British Athletes to China to take part in the 2nd Chinese Games. Judith is one of these, one of only two heart transplants attending. Judith went on to tell the committee that her local pub are going to be raffling off televisions after the World Cup and in return for Mick (Judith’s husband) doing the wiring for these televisions all money raised from these will be donated to the FHLTA. Given this Judith asked if she could have some of the money raised towards her costs of travelling to China. All were in agreement with this. Any other business a) Judith expressed concern over the numbers attending meetings. This is due to the fact that some of the committee work and find it difficult to get to meetings. She asked if we could discuss this matter further at a future meeting. All were in agreement with this. Date of next meeting: Monday, 22nd May at 12.00 (noon) FHLTA/JB/2.5.06
Minutes of the
meeting held on Monday, 3rd April 2006 Present: Tony Armstrong (Chair), Barrie Braidford, Judith Burgess, Graham Marsh and Joan Whitney. Apologies were received from: Carol Davidson, Stuart Kaye and David Lyth. Minutes of the previous meeting: Tony Armstrong proposed these minutes as a true and correct record. Barrie Braidford seconded this motion. Matters arising: a) Barrie told the meeting that he had a promise of a raffle prize from C & E Maughan and also that David Berson from Real Access had promised him £50. Graham went on to say that he is not very hopeful about getting a raffle prize from M & S. b) It was brought to the attention of the committee that members are not receiving copies of the newsletter. Barrie assured the committee that he has been sending them out. 21st Celebrations: a) It was agreed that all cardiothoracic staff should be charged £10 for tickets for the 21st celebrations. b) It was agreed that Graham should add contact details to all the posters in the hospital. c) Tony informed the meeting that Gareth Parry would not be able to attend the celebrations and it was suggested that he ask John Dark if he would consider giving a short speech. Graham suggested asking Christine Evans of the Transplant Sports Association (TSAGB). d) Judith asked the committee to help with the contract and the following was agreed:
e) It was agreed that Judith sends off the contract with these details and if there is any problems they can get back to her. f) The Centre of Life has given Judith details of a photographer and it was agreed the Judith should contact him. g) It was agreed that we do not need the donor bus to be at the event as this could work out to be very expensive. It was also agreed that we do not need a disco at the evening event but we will require some background music. h) There have been approx. 100 tickets sold to date. i) Judith informed the committee that she had written to Gareth Parry, John Dark and Paul Corris inviting them to the celebration but as yet has only had a reply from Paul Corris saying that he already has an engagement on that date but he will try to cancel it to make it to our celebrations. She went on to say that as yet she has had no reply from Peter Lawson re Master of Ceremonies. j) Graham suggested that we ask the TSAGB if they would like to attend. He agreed to speak to Mary Twomey on this matter. k) Judith told the committee that Astellas Pharmaceuticals have contacted her and are willing to offer £2,000 of sponsorship for the children’s afternoon. l) Barrie agreed to purchase the pre-dinner drinks and it was suggested that he contact Asda as they may give us a subsidy. Games: a) Carol Davidson has asked for £3200, £160 per child, £160 per adult, towards the cost of the British Games. This was agreed to on the condition that any sponsorship money comes back to the FHLTA. b) It was suggested that our logo should be on the Children’s Sports Team headed paper and it was agreed that Judith contact Carol on this matter. c) Graham told the committee that there are 22 competitors and 17 supporters attending the European Games to be held in Naples in June. d) He went on to tell the committee that Heart Research is sponsoring all the competitors. e) Graham has sent out a letter to all competitors attending the British Games asking if anyone would prefer to stay in hotels rather than on campus as it works out cheaper @ £91 per room per night. It was agreed that Graham should go ahead and book 6 rooms for those who have requested this. f) Graham asked if the FHLTA would initially fund a minibus for the cricket tour with repayment of this later. This was agreed to. Any other business: a) Barrie asked if he could purchase a laser printer. This would enable him to do address labels easier. All were in agreement with this. b) Tony told the committee that Dave Donkin has sent his written resignation to him. It was agreed that Tony should reply to him with a thank you for all his past work. Date of next meeting: Tuesday, 2nd May 2006 at 12.00 (noon). FHLTA/JB/3.4.06
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